With Google Workspace occupying a large part of the office productivity market share (44%), you need a reliable Google Workspace backup to keep your data safe.
Accidents may occur at any time and cyber crime is only increasing. In this article, we explain everything you need to know about choosing the best Google Workspace backup solution.
What is a Google Workspace Backup Solution? (The Answer Might Surprise You)
Defining a Google Workspace backup solution is tricky because most users rely on Google Drive as their default backup location. However, Google Drive isn't inherently a backup. If you’re creating files natively in Workspace and don’t maintain regular copies in a different location, then you have zero backup.
A Google Workspace backup solution refers to a platform that automatically creates a copy of Google Workspace data—like emails, documents, spreadsheets, presentations, calendars, and contacts—on a separate location that you can access in case of data loss or Google Workspace outage.
Remember when there was a four-hour-long Gmail outage in August 2024? A Workspace backup solution keeps you safe during such scenarios, and this is one of the many reasons you need to back up Google data.
Luckily, there are several backup solutions designed specifically for Google Workspace users, like Backup Space and others. They include all the features you need to sync Google data with minimal manual effort and defend against cyber attacks like ransomware.
What Features Do You Need in Google Workspace Backup?
The exact specifications of an ideal backup solution will depend on the data type, volume, and frequency, but broadly, it needs to have:
- Automated backups: It should regularly sync with your Google Workspace account, copy new data, and update existing files.
- Restore to a point in time: You should be able to create point-in-time instances of your Workspace data. That way, if data loss occurs, you can return to a previous point and recover your files.
- Comprehensive backup: A good Workspace backup solution will protect all Google services. For example, Google’s e-Discovery service, Google Vault, doesn’t back up your calendar.
- Simple setup and configuration: It shouldn’t take too long to configure the backup and ideally, it shouldn’t be high maintenance—otherwise, you may not end up using it.
- BYOK: You should be able to add another layer of privacy and encryption by bringing your own key, which you can revoke at any time.
Let’s look at seven Google Workspace backup solutions that meet at least three of these five criteria and deserve your consideration in 2025.
The 7 Best Google Workspace Backup Solution in 2025
For Google Workspace power users, additional backup is non-negotiable. Here are the top options available in the market today:
1. Backup Space
Backup Space is a Switzerland-made Workspace security solution launching in 2025. It’s built by a Google-certified company, making it ideal for Workspace users.
Backup Space takes just 5 minutes to set up and offers unlimited data retention. You can store up to 100 versions of your data and sync with Workspace up to 24X times a day.
Backup Space also offers 50GB storage for free, and you benefit from anti-ransomware protection as well as BYOK options. The only catch is that storage is capped at 100GB per user for now.
Pricing: $0-$3/month/user.
2. Acronis
Acronis is a cybersecurity, backup, and disaster recovery solution for IT service providers. The company has a massive range of solutions and many of them are designed for managed service providers (MSPs).
Acronis is a truly comprehensive solution for those worried about the resilience of their Google Workspace account. It brings together security and disaster recovery in one platform using integration and automation.
However, unless you are a large enterprise or an MSP, this breadth of features may not make complete sense. Also, some technical effort is needed to set up and manage the solution.
Pricing: $85 onwards.
3. Druva
Druva is an enterprise-grade data security platform that includes a pretty good Google Workspace backup solution. It combines eDiscovery and backup in one platform, so you don’t have to spend extra on Google Vault.
Druva’s highlight is its AI co-pilot, Dru, which assists in threat investigation and customer support. On the downside, the platform isn’t purpose-built for Google Workspace only, so it’ll take some setup effort.
Also, its pricing structure is unclear, with the company disclosing only that it charges per TB/month after deduplication. Overall, it’s a suitable backup solution for teams using Google Workspace with other cloud services in a hybrid environment.
Pricing: Undisclosed.
4. Afi.ai
Afi.ai is a popular Google Workspace backup solution that you’ve probably heard mentioned on Reddit threads and other community forums. It’s known for its easy setup and the ability to store shared drives with 100% fidelity.
Afi.ai features some useful automations like auto-discovery of Workspace users and drives. However, a major disadvantage is that the staggered plan includes only 3X daily backups.
Overall, if you use both Google Workspace and Office 365 in your company, Afi.ai is a good option since it backs up both.
Pricing: $3/month/user for a minimum of five users.
5. Backupify
Backupify is another name you’ve probably come across in your search for the best Google Workspace backup solution. It’s specifically designed for Google Workspace, with a separate solution for Microsoft 365 users.
Like Afi.ai, it backs up your data 3X times a day and automatically detects new users while also auto-archiving exiting employees. Unlimited data retention is another key feature that you’ll find in Backupify as well as the other top Google Workspace backup solutions on this list.
In 2022, the platform was acquired by the IT solutions company Kaseya, after which, users report that its customer service has gone downhill.
Pricing: Undisclosed.
6. CubeBackup
Like Backupify, CubeBackup offers solutions for Google Workspace and Microsoft 365 separately. You can store (self-host) your backup either on local servers or private cloud storage, on AWS, GCP, or Azure.
CubeBackup has several attractive features like automatic and incremental backups and 2FA authentication. On the downside, its pricing plan only includes the backup platform without built-in storage.
This means that you have to pay for your own local or private cloud storage, and CubeBackup will only manage the backup processes for you.
Pricing: $5/year/user.
7. CloudAlly
CloudAlly is an automated Google Workspace backup solution for enterprises. In addition to automated backups, which is a key feature for all top solutions on this list, it supports point-in-time, granular, and cross-user data restore.
It works with most of your primary Workspace services like Drive, Gmail, Calendar, and Tasks. It’s also GDPR and HIPAA-compliant.
Bear in mind that shared drives aren’t backed up for entry-level plans and it’ll automatically sync your data only once daily. Also, like CubeBackup, it’s self-hosted, which means you’ll have to bring your own storage.
Pricing: $3/month/user.
How to Choose the Best Google Workspace Backup Solution?
Choosing a Google Workspace backup solution can be tricky because you need to find the best solution for your needs.
Once you’ve deployed it, it’s difficult to lift and shift everything if you’re not happy. Also, this is the platform you’ll fall back on during a crisis—so, it has to be reliable.
If you’ve been putting off investing in Google backup, here are five tips to help you make the right call:
- Ask yourself, are you looking for eDiscovery or backup? If it’s for legal and compliance purposes and you have to maintain an audit trail, then you need a separate eDiscovery tool in addition to backup.
- Look for frequent backup and synchronization. Many platforms promise you daily sync, but what happens when a file changes several times a day? Choose an option like Backup Space that supports up to 24X daily backup.
- Ask your vendor where the data will be hosted. Self-hosting gives you greater control, but it’s also significantly more expensive. Look for a platform with storage locations in GDPR-compliant locations out of the gate.
- Think twice before using Google’s own solutions. While Google Takeout lets you manually export data and Cloud Backup is good for GCP infrastructure, they aren’t meant to be used as a Google Workspace backup solution. Instead, look for a platform by a Google-certified partner.
- Factor in your budget. Backup is a long-term investment and you need it to not break the bank. Consider vendors with transparent pricing so you can plan and budget beforehand.
Summing Up: Here’s What You Need to Remember
Purchasing third-party Google Workspace backup is non-negotiable if you are heavily entrenched in the Google ecosystem and use it for most of your productivity tasks. Backup Space, Acronis, Druva, Afi.ai, Backupify, CubeBackup, and CloudAlly are your best options in 2025.
They sync with your team’s Google account automatically, offer point-in-time restores, and backup all the major Google services. As a bonus, Backup Space takes 5 minutes to set up and offers 50GB of storage completely for free.
Interested in getting the best backup solution? Sign up today.
